225 Western Ave. Augusta, Maine (207) 622-0470

Administrative/Office Support

You are currently viewing jobs in the Administrative/Office Support category. For more information on any of the services or job listings shown on our site, please contact us and we'll be happy to answer any questions you may have.

Procurement Specialist in Augusta, Maine
Temporary Assignment –-ends June 30, 2023

Full Time/ 40 hours / M-F/ remote and in office / Start asap / $22.76 hourly

This is not an entry level position and will be assigned to work with Dept of Education

If you are detailed oriented, great working with numbers, streamlining processes, enjoy being apart of an educational environment and especially being a resource of information, you should apply for this position.

As a temporary employee of Tri-State Staffing, when eligible, we offer Earned Paid Leave, Vacation Bonus, Referral Bonus, health benefits

To succeed in this role, the candidate should be familiar with the following:
• Developing and maintaining record keeping processes, procedures, databases, and automated workflows
• Preparing and supporting staff in preparing contract agreements/amendments and modifications
• Planning and organizing ongoing procurement data and documentation
• Making recommendations regarding modification or organizational processes
• Processing contracts/agreements associated ensure all invoices are paid on time and agreements are implemented
• Processing invoices to ensure timely payments
• Preparing data reports, providing monthly analysis, and providing financial information and guidelines
• Monitoring and evaluating all aspects of vendor/grantee performance, serve as primary contact for vendors/grantees
• Serving as a resource to the Operations Team and all Department staff in ensuring calls and queries are redirected to the correct staff member
• Analyzing data, developing information and documentation, and offering solutions or alternatives for financial problems to increase improved communication, cost containment and time and efficiency savings.

If you are familiar with the above and have these qualifications, consider applying:
• Knowledge of state procurement rules, regulations and procedures;
• Knowledge of RFA and contract development and administration procedures;
• Ability to maintain accurate records;
• Ability to gather and organize financial reporting information to consider and implement solutions and modifications to invoice processing procedure;
• Ability to apply knowledge of theories, working concepts and methods to analyze, evaluate and develop improvements to grant programs within the Department and practices as they apply in practice to procurement and budget matters;
• Ability to apply state and federal accounting practices, financial and budgetary procedures and systems, legislative processes as they impact programs and program funding;
• Knowledge and ability to interpret and implement applicable state and federal education funding laws, and requirements and regulations, including OMB circulars, UGG, EDGAR etc. as related to federal education programs and funds.
• Knowledge and ability to manage and monitor federal funding streams in compliance with state and federal requirements. Knowledge and understanding of accurately applying GAAP as they relate to governmental accounting.
• Ability to follow the Federal Grant Management handbook to ensure current policies, procedures, and systems.
• Ability to implement and utilize data systems to respond to requests for financial data related to MRJP
• Ability to organize, develop, and analyze financial databases and electronic reporting systems to perform direct database manipulations to correct errors, perform updates and maintain effective and efficient operation the system.
• Ability to communicate effectively with internal and external procurement related professionals and vendors.
• Ability to use digital communications and information management systems (i.e., all current Microsoft Office Suite of products including Outlook, Word and Excel)
please send resume and cover letter letting us know why you would be a great fit for this position.

EEO Employer
Skilled Clerical Staff - in Augusta, Maine
Temporary Assignment -Great culture- supportive supervisor and co-workers
On-Location in Augusta, Maine
Start date- as soon as possible
End date- January 27, 2023
Hourly rate of pay $18.00 for an up-to 40-hour week /flexible schedule
Schedule to be determined when assignment starts

This is a great opportunity to work in an educational-based office setting assisting a team of dedicated employees.
The dynamic individual will provide office and administrative responsibilities utilizing their experience and expertise in the following areas:

• Proficiency with Microsoft Office Suite (outlook, excel, word) (skills
assessment required)
• Troubleshooting/independent decision-making skills in accordance with
• Comfortable asking clarifying questions
• Detailed oriented with the ability to audit documents for accuracy based on
• Experience in an office setting using various office equipment (scanner,
copier, computer, fax)
• Compiling and coordinating materials
Please submit resume and three references with one being a supervisor

EEO Employer
Administrative Hearings Examiner in Augusta, ME
Temporary – Full Time / 40 hours / Mon- Friday / assignment ends June 30, 2023
$24.96 hrly

This position will be working with managers to respond to requests for hearings on various licensing actions and enforcements.

Responsibilities and Requirements:
Coordinate and schedule
Drafts, reviews, providing records and copies of rules for hearings
Prepares for hearings and appeals
Conducts required Informal Dispute Resolution sessions with providers
Provides a written record and summary of the meeting
Assists with the CNA registry process
Must have excellent communication skills (written, verbal and listening)
Must be detailed oriented with excellent independent judgment
Preference given to candidate with experience preparing documents for administrative hearings
Experience with/in how administrative hearings are conducted
Preference given to candidate with paralegal degree or certification and/or legal secretary experience
please submit resume and three references along with cover letter letting us know why you would be the best candidate.
Office Support Professional- Augusta in Augusta, Me
If you are looking for a temporary assignment working with a group of coworkers and supervisor that are supportive and focused on you succeeding with your onboarding and training, then you should apply for this Office Associate position. This position is within State Government and will be a perfect opportunity to learn about possible permanent positions when the assignment ends.

Dress-code is professional casual and COVID policy will be reviewed upon hire.

As a temp employee, your tasks will be:

*Creates and maintains electronic reports and filing systems
*Reports- audits for accurate information for report requirements
*Notifies supervisor when violations of statutory language
*Communicates information, explain process and requires
*Problem solving
*Data management on various computer programs
*Process daily mail
*Support coworkers in other areas of the Division
-Computer skills -excel, Microsoft word, outlook
-Positive and collaborative attitude
-Dedicated to completing a task and detail minded
-Open to learning
-Strong work ethic
-Communication skills - written, verbal and listening
Hiring process:
Send a current resume
Online skills assessment for excel and word

EEO Employer