225 Western Ave. Augusta, Maine (207) 622-0470

Administrative/Office Support

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Office Administrative Specialist in Augusta Maine
Long-Term Temporary /Full-Time 40hrs - M-F 8am to 4:30pm / $18.00 hourly / assignment with the State of Maine
Location: Augusta; Start : as soon as possible / Ends: July 30, 2023

This position provides administrative support requiring knowledge of office practices, business practices and clerical functions. In addition, it provides daily support to Newborn Screening programs. To be successful in this position, a candidate must possess strong organization skills, attention to detail and the ability to meet deadlines. The candidate will be required to make independent decisions on the appropriate processes to follow, information process and actions to take in accordance with standard practices. Dress-code is professional casual and COVID policy will be reviewed upon hire.

If you have the following experience, skills and abilities, and enjoy performing the tasks listed, you will successfully meet the requirements and should consider applying.

• Processes orders for bloodspot filter papers to be mailed to birthing hospitals throughout Maine.
• Processes all invoices and payments (POs and DOs) associated with the Program.
• Cross match newborn bloodspot screening data with birth certificate data to assure all infants born in Maine have received a screening to prevent cognitive disabilities, serious illness and early death, in accordance with state law. (22 MRSA § 1533) Provides follow-up for any infant who has not been screened.
• Responds to the public and healthcare providers for routine inquiries relating to maternal and child health, including fielding calls from families regarding their children’s complex medical needs.
• Processes incoming and outgoing mail.
• Provides general administrative assistance to program staff for tasks. Examples include booking meeting spaces and ordering office supplies.
• Fills order for program brochures.
• Excellent oral and written communication skills.
• Knowledge and experience with medical billing practices, (helpful but not required)
• Knowledge of and experience with creating spreadsheets and performing data management.
• The ability to determine need and requisition of inventory/supplies.
• The ability to process and track invoice payments using Advantage.
• Computer skills, including knowledge of Microsoft Office Products.
• Ability to prioritize assigned tasks to meet deadlines.
• Ability to process incoming and outgoing mail.
send resume to recruiter@tristatestaffing.com
Open Until
Office - Immediate Hire in Augusta, Me
If you are looking for a temporary assignment working with a group of coworkers and supervisor that are supportive and focused on you succeeding with your onboarding and training, then you should apply for this Office Associate position. This position is within State Government and will be a perfect opportunity to learn about possible permanent positions when the assignment ends.

Dress-code is professional casual and COVID policy will be reviewed upon hire.

As a temp employee, your tasks will be:

*Creates and maintains electronic reports and filing systems
*Reports- audits for accurate information for report requirements
*Notifies supervisor when violations of statutory language
*Communicates information, explain process and requires
*Problem solving
*Data management on various computer programs
*Process daily mail
*Support coworkers in other areas of the Division
-Computer skills -excel, Microsoft word, outlook
-Positive and collaborative attitude
-Dedicated to completing a task and detail minded
-Open to learning
-Strong work ethic
-Communication skills - written, verbal and listening
Hiring process:
Send a current resume
Online skills assessment for excel and word
Switchboard Operator- The position is IDEAL! in Bangor, Maine
Assignment Starts: ASAP Ends June 30, 2023

Work week will be: 30 hours – Tuesday, Wednesday, Thursday, 7:30 am to 6pm with a 30-minute lunch; pay- $18.00 hourly

Do you have an exceptional phone personality and enjoy answering questions and directing calls to the appropriate person? Are you looking for a temporary job to get you through to summer and the best part, it pays $18.00 an hour for only working a total of 30 hours in 3 days. Leaving you with 4-days off in a row? You should apply for this temporary assignment in Bangor, Maine. Assignment is within the State of Maine's DHHS- Dorothea Dix.

As the Switchboard Operator, you will be responsible for screening internal and external calls on a multi-line phone system and taking/routing messages. To succeed in this position the candidate should have a solid background of telephone etiquette and protocols, while operating a multi-line phone system. Additionally, the candidate must be willing to multitask, possess exceptional decision-making skills along with a positive attitude and top-notch work ethic complimented by attention to details.
•High School Graduate or Equivalent
•1 plus Years of related experience
•Strong written and verbal communication skill
•Ability to be seated for long periods of time
•Ability to make sound decisions and act quickly